Features of ERP System :
General
Security
Order Entry
Taxes
Inventory
Purchasing
Accounts Payable
Manufacturing
General Ledger
Bank
General
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Entirely web-based. |
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Runs on any web-server that can accommodate PHP - can use an ISP instead of having/maintaining own server. |
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Produces reports to Portable Document Format - PDF for accurate positioning of text. |
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Multi-theme - each user can see the interface in their preferred graphical theme. |
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Fully utf-8 compliant. PDF reports produced using adobe CIF fonts for lightweight PDFs using utf-8 character set for any language. |
Security
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Users can be defined with access to only certain options using a role based model. |
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Options applicable to certain roles can be graphically configured and users defined as fulfilling a given role. |
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Incorrect entry of password (more than 3 times) blocks the account until reset by the System Administrator. This prevents password crackers from breaking the security. |
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Users can be defined to see only certain modules on the main menu - so menu options that they will not have access to are not even displayed on screen. |
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An audit trail of which users did what is retained and is automatically maintained based on how long the information is required to be kept. |
Order Entry
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Customer orders can be entered and maintained and referenced back to the customer’s order number. |
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The cumulative quantity on order for assembly items shows the demand against its components in the stock status inquiries. |
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The orders entered can be invoiced directly with little or no additional input. |
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Differences from the order are logged when dispatches are not the same as the ordered. quantities for reporting delivery in full on time. |
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Pricing can be set to be effective from specific dates and to finish on a final date. |
Taxes
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Very flexible taxation options suitable for Canada, US, South Africa, UK, Australia, NZ and most other countries. |
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Tax rates dependent on the type of product - using tax categories. |
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Multiple taxes payable to different tax authorities. |
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Each tax posted to different user-definable general ledger accounts - if linked to AR/AP. |
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Tax rates dependent on the location of the warehouse dispatched from. |
Inventory
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Unlimited number of warehouses (stocking locations), stock quantities are maintained for an unlimited number of locations. |
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Selling prices for a stock item can be set for each sales type defined in any (and all) currency (ies) allowing great pricing flexibility. Pricing can also be set specific to an individual customer account or even a specific customer branch. |
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Allows Dummy (service) stock items which can be invoiced, priced, costed but with no stock record maintained for items such as labour or services. |
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Inventory usage by month inquiry by location and over all locations. |
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Stock transfers to other inventory locations can raise transfer dockets. |
Purchasing
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Purchase orders and suppliers can be in any currency. |
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Supplier item descriptions and pricing (in the currency of the supplier) for purchased items can be maintained. Purchase orders automatically use these prices. The same item can be purchased from many different suppliers. |
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Goods received can be entered up to the purchase order quantity plus a user definable percentage allowance for over delivery. |
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Inventory planning report can be produced based on a 3 or 4 month lead time showing suggested quantities to purchase based on the maximum of the prior 3 months usage. |
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Purchase order approval levels and authorities can be defined. With all approvals required by an authoriser easily accessible for authorisation |
Accounts Payable
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Suppliers can be defined in any currency. |
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Invoices can be entered against goods received with a user definable allowance for over invoicing. Thus ensuring payment is only made for goods received. |
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Payment run creates payment transactions based on payment of all due invoices not flagged as held. |
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Inquiry on Suppliers account shows all transactions. |
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A petty cash expense reimbursement module is available for sales people to enter their claims. |
Manufacturing
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Multi-level bill of materials - with error trapping to prevent recursive BOMs. |
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Automatic cost rolls ups on change of BOM or component costs. |
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Issues to works orders and receipts of finished goods from work orders integrated to inventory and GL. |
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Usage variances reported to GL - inventory category record determines GL accounts. |
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Demand for components of work orders shows in stock status inquiries. |
General Ledger
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Automatically maintained periods, reporting over any range of periods with no rollover procedure at period end. |
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Balance Sheet and Profit and Loss Statements. |
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Posting journals into any number of periods ahead or periods before. |
Bank
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As many bank accounts as required can be set up details and account number can be held against the bank account definition. |
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Bank accounts can be any currency and payments/receipts can be paid in any currency from any bank account. |
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Bank transaction matching to bank statements show outstanding payments/receipts only or all depending on selections. |
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Calculation and posting to GL of unrealised exchange differences in foreign currency bank account balances. |
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Online reconciliation statement based on matched and all entered transactions. |
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